Top tips to maximise your training
Training can play a key part in your career and if you have a training budget in these belt-tightening times, you're lucky. But do you make the most of it? Do you return to your daily work after an off-site course inspired, efficient and invigorated? Or do you dread returning to a desk filled with urgent messages, tasks undone, and an over-flowing in-tray? Editor Penny Cottee passes on some tips to help you give training the space it needs to maximise your learning potential
• Take responsibility for your own training
plan – don’t let yourself get plonked on any old course with
‘secretary’ or 'administrator' in the title – but think
about what you, personally, need. Plan with your boss and look ahead together
at what skills you may need in the future. (See Helen Vandevelde's super
article in this issue to find out how)
• Choose training carefully – not just by looking at the course
title. Don't go with the first flier that lands on your desk or the course
your boss's previous PA enjoyed - do some research and check out what's
on offer (see our round-up of top courses available now). And when you
are deciding on a course, make sure you get a list of contents and learning
objectives, and check that at least 80% are relevant to you - doing a
course for one element only is a waste of time. And be wary of those which
promise to revolutionise your work life in one sitting.
• Book the training in your diary and start to plan around it. Don't
schedule key priorities too close to your course, and blank off time on
the afternoon before your course and the morning you return to the office.
You'll need these slots to get your self organised for your course, to
field priorities, and to sort out what's been going on in your absence,
so don't commit to a stack of meetings!
• Arrange cover if you can for your time away from your desk. At
the very least, leave a voicemail and 'out of office' email response,
so people know you're training. Make sure key people around you know you
won't be there, and ask them not to leave urgent matters on your desk.
If you know something urgent or important is expected while you're training,
make sure you organise someone else to deal with it, even if that's your
boss. Treat your colleagues' needs professionally, and they'll respect
your training time more.
• Don’t just roll up on the day. One of the most important
parts of training is the preparation beforehand - don't miss the essential
advice from learning expert, Bill Lucas, on opening your mind for the
learning experience. Think beforehand and make a list of three priorities
you want fulfilled by the end of the course. Most trainers ask at the
beginning of their sessions, now, what delegates are hoping to get out
of the day - make sure your answer is prepared. If your priorities don’t
appear to be forthcoming as the day progresses, speak to the trainer during
a break and ask if these areas will be covered. If not, ask where else
you may find help – do they have other notes?
• Forget your desk. Give yourself up to the course – concentrate,
participate, and learn. Don’t rush out at coffee time to make 10
urgent phone calls. Relax, and you’ll be more open minded and able
to make the most of the day.
• Take good, short notes. The act of writing cements the ideas in
your mind better than reading handouts. But equally, listen first and
digest what’s being said before you begin scribbling. Don’t
write down anything you don’t understand – ask! And jot down
questions for the trainer as you go along, before you forget them.
• At the end of the course make an action plan of three things you’re
going to do differently. Make a real effort to put the course into practice
as soon as you get back to your desk. Collect all hand-outs, etc, and
fill out the course evaluation forms honestly – you’ll be
helping those who take the course after you.
• Give your manager feedback on your return. Explain what you’re
going to change and schedule regular updates to see how it’s progressing.
The more you involve your manager in your training, and the more they
can see a concrete benefit, the more likely you are to be able to go on
other courses. Which means you’ll be even more of an asset to the
business.