burpatricia
Newbie
Posts: 31
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« on: April 17, 2006, 03:37:39 pm » |
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Hi Everyone - we participate every year in several tradeshows. At this time we have an outdated check list and format for organizing the needs of the events. Our 2006 season is done - However, 2007 isn't far off - anyone with any suggestions and ideas on the best way to maintain and organize them would be great! (believe it or not everything at this time is on misc sheets of paper tucked into an expanding file folder - it is a mess)
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bluefire21
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« Reply #1 on: April 17, 2006, 05:13:44 pm » |
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I work for a caterer, and her files were kind of unkempt. Here is what I did for her. I asked her for a past event that was small, and also the largest event she did in the last 2 years. I took her files and looked through them. I tried to piece together a timeline for each one. From when she first received the order to mailing out the final check to her vendors. I then created general forms and check lists based on who she spoke with, what she purchased, what she rented, whom she hired to work for the event ect. Then I created a file proceedure for the small events and a binder with dividers for the large events.
My suggestion is to take last year's tradeshow information and mentally walk through the event from begining to end. Make notes of what areas you need order forms, check-lists, proposal forms, and such. Then decided how you want to organize your information (binder, file folder, hanging file with folders inside, expandable file with dividers...). Take last year's info, create your forms, and fill in the info for last year. Then organize it the same way you want 2007 to look. 2006's file will be your template for next year. Good luck!
Ellen (How on earth does one keep all the pieces together?) in TX
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burpatricia
Newbie
Posts: 31
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« Reply #2 on: April 17, 2006, 07:29:04 pm » |
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Thanks for the advice - I have been trying to go through them - ! I will let ya know how it goes! :0)
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carolmmarch
Newbie
Posts: 38
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« Reply #4 on: April 20, 2006, 09:32:43 pm » |
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Blue - Good Advice - I handle all of our tradeshows here and I made up a checklist from all past shows and it's working out great. I keep the exhibit binder and then make an expanding file for each show. I have one file organizer on my desk for just the tradeshows. Let me know I could forward my checklist to you - it might get you a start. Carol  |
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