TG
Newbie
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« on: November 30, 2011, 11:46:21 am » |
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Hi
I have been given an item by the Chair to 'table' at the next meeting. Does this go on the agenda as a normal item, or do I list it under 'Statements from the Chair'? Thanks. TG.
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gee4
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« Reply #1 on: November 30, 2011, 01:04:49 pm » |
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I don't think it matters who is chairing the item, it goes on the agenda...no?
Unless of course it's dealt with under AOB which the Chair would advise.
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Atlanta Z3
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« Reply #2 on: November 30, 2011, 04:01:32 pm » |
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I wouldn't put it in either, but keep it as a note for the next meeting agenda.
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officepa
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« Reply #3 on: November 30, 2011, 11:10:38 pm » |
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This situation arises quite often where I work. We do not put it on the agenda as often it is something that has cropped up after the agenda has been circulated. The Chair will be made aware of it in advance of the meeting and will bring it up under 'any other business'. It will then be minuted as being raised under AOB and taken forward from there.
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Jackie G
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« Reply #4 on: December 01, 2011, 01:59:01 pm » |
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I would do it the way OfficePA says, but add the paper to the file holding the papers for that meeting so everything's complete and matches the minutes.
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msmarieh
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« Reply #5 on: December 01, 2011, 05:16:42 pm » |
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I think it should go on the Agenda under Old Business.
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officepa
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« Reply #6 on: December 02, 2011, 02:15:32 pm » |
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I've never come across a heading before called Old Business but can see this would be useful and may try and introduce this.
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gee4
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« Reply #7 on: December 02, 2011, 03:44:46 pm » |
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How is it old business if it's being tabled for the next meeting? Surely it's a new agenda item or AOB.
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officepa
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« Reply #8 on: December 04, 2011, 11:38:57 pm » |
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I guess if it an item that was presented on a previous agenda, was dealt with but then has raised its head again, it would make it clear to attendees that this is not actually a 'new' item but 'old business'. They could then cross reference with previous minutes if they wanted to remind themselves of the history of the item.
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gee4
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« Reply #9 on: December 05, 2011, 09:48:17 am » |
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The original request was...
"I have been given an item by the Chair to 'table' at the next meeting. Does this go on the agenda as a normal item, or do I list it under 'Statements from the Chair'?
Where does it say this item was discussed at a previous meeting??
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officepa
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« Reply #10 on: December 05, 2011, 03:33:41 pm » |
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Gee, I did respond to the original query in my first posting as others did in their suggestions and hopefully the person who initially asked the question found these helpful.
But when Marie sugguested a heading of Old Business, this just bought a new dimension to agendas which may be of help to others - it certainly made me think about the agendas I deal with weekly and how I can improve them.
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gee4
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« Reply #11 on: December 05, 2011, 04:23:28 pm » |
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Well I've never heard of it in all the years I have been employed.
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msmarieh
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« Reply #12 on: December 05, 2011, 06:41:56 pm » |
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An item cannot be tabled in advance of being presented. And because it has been presented previously, it thus becomes old business at the next meeting.
I thought you meant this was a business item that was tabled at the last meeting.
Do you mean someone wants an item added to an agenda for a future meeting that they intend to immediately table? They should simply not present the item at the next meeting if they intend to immediately table it.
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gee4
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« Reply #13 on: December 05, 2011, 07:03:22 pm » |
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I had to look this up as I am totally confused...
- "tabling" an agenda item means you are putting it off until the next meeting
So how can it be old business if it hasn't been presented yet? Don't you just add it to the agenda for the next meeting as a new item? Old business to me sounds like an item that has already been discussed and is being raised again.
- an "agenda" is a list of matters to be taken up at a meeting
Personally I think this should be under the heading "Chair's Business".
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msmarieh
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« Reply #14 on: December 05, 2011, 08:08:59 pm » |
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Oh, you know what, there may be a cultural language issue going on here. In the US parliamentary procedure, to table a motion means to take a current motion and table (suspend) it to the next meeting. I see by Wikipedia that in the UK to table a motion can mean to bring a motion up for consideration (for the first time). So that may be where the confusion lies.  |
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