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peaches2160
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« on: November 05, 2011, 09:24:53 pm » |
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I have found our office will move to a new location in a few weeks. Due to some reshuffling at the top, I will be responsible for my boss and her boss in the interim during a transition period, at which time he will have his own assistant assigned. No problem. The issue I am faced with is the assistant who I find will be sharing the area with me in the new space. Over the years, she has proven to be coniving, and the type that will go off on her own mission for her own glory and take credit for projects, etc. She can't be trusted and since I will be in a space right next to her now, she will overhear my conversations. With the responsibility I have been given to assist the Leader of our organization, I am fearful she will construe information she may overhear and twist it to her own gain. I have told her we must work together on this move project, and already I find she has given me wrong information on the date of the move. She told me 1 week later than it is really scheduled.
She has damaged relationships with vendors to a point that a few will not work with her. Her boss thinks she is wonderful, and has even provided her with a special schedule to be off half day at the end of the week. I have told her we will need to visit that since it may be an issue in the weeks to come with coverage for her group. They will all come to me when she is not there, and when I say I don't have the bandwith to assist, it may reflect poorly on me. I am interested to hear how others would handle this situation and what would you do in a proactive manner to head off issues.
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gee4
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« Reply #1 on: November 06, 2011, 08:17:39 pm » |
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Peaches,
Can I ask who agreed all this in the first place? Were you told together or individually?
Communication is key as any PA knows and I have just faced similar issues with our recent re-org. Thankfully however I am not required to work alongside another PA.
I'm not really sure what to suggest. Were you not informed personally of the move date? Already this person seems to be feeding you information when in fact you should be getting it first-hand.
Surely there would need to be some discussion as to how much you are expected to support her group eg. in my company if I am off any one of the other PA's can book travel or provide assistance to my boss/team(s).
I would say you really need to establish some boundaries and ascertain what is expected of both of you.
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peaches2160
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« Reply #2 on: November 08, 2011, 05:51:39 am » |
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I was given the date from the Facilities Manager. She communicated it to me later in such a manner she made it sound like the move had changed. I reconfirmed with Facilities and there is no change. This is just an example of the way she twists information, etc. I am happy to help her boss anytime he needs assistance. however, others in her group are lazy and notorious for "sluffing" off tasks they can do themselves. They are not at the level to warrrant a support person.
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gee4
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« Reply #3 on: November 08, 2011, 08:52:45 am » |
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Then in that case, I would be wary of anything she says. Carry on with your own work and learn to say no.
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Atlanta Z3
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« Reply #4 on: November 09, 2011, 05:02:45 pm » |
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My concern would be the listening in to your conversations. I would employ some white noise in her direction. If you are really concerned about a conversation pop into a conference room to make a call, or let the person know that the information is confidential and you will reply by email. I know this won't always be convenient, but keep your guard up. I would also have an on the record chat with my boss pre move.
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peaches2160
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« Reply #5 on: November 19, 2011, 03:25:45 am » |
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Good advice. Thankyou. I am applying it already. My boss and her boss will be having a talk. I have let me concerns be known in a professional manner.
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