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susan silva
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« on: January 31, 2012, 03:55:53 am » |
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What areas are most important for you to keep organized. (Email, your desk, the files, home, etc?) How do you do that?
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thomkat
Newbie
Posts: 11
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« Reply #1 on: January 31, 2012, 06:24:12 am » |
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For me personally, I HAVE to have my email organized. I get SO much email everyday from 10 people I support and every company we deal with. If I didn't keep it organized I couldn't find anything.
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gee4
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« Reply #2 on: January 31, 2012, 09:19:48 am » |
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All of it Susan, my middle name is organised! (I think we've discussed this before in another thread).
I don't find being organised a problem. As I have said previously I schedule all my tasks in Outlook. I set reminders every hour so that I can update/delete them as they are complete.
I prioritise tasks in order of importance eg. my boss comes first and then everyone else falls into line.
For me, being a PA and being organised, go hand in hand.
As for home, that's the same, organised.
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Atlanta Z3
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« Reply #3 on: January 31, 2012, 06:13:31 pm » |
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This has changed a little for me with two new bosses. I have created folders (color coded of course) for each of them on my desk Projects/Misc and Invoices. The misc will be my catch all for when I can catch them to get information I need. Keeping those folders organized and up to date I hope will work to not drop any balls.
It used to be my outlook inbox, I prefer only to keep active items in there and get a little freaked if that is over a 100 emails, but lately that has taken a back seat. My last task on Friday is to clear out the in box to start the week fresh and make sure I didn't miss anything.
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Katie G
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« Reply #4 on: January 31, 2012, 06:40:56 pm » |
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In a perfect world, of course, I'd say all of it. However, the chaotic nature of our business and the time constraints under which we work in our department....
I work on keeping the paper files as organized as possible. For email and computer files, I can always do a "search" and find what I'm looking for (particularly in the departmental drive). I don't have that luxury with paper files.
That's not to say I let the computer drives and email just go to pot, but often we're under such unrealistic time crunches that if I have to choose, I'm going to choose to worry about the paper, because once that's gone, it's GONE.
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